A mobile policy is a predetermined agreement between the company and the employee, which governs which parts of mobile device costs will be covered by the company and what the employee must cover themselves. The policy will manage what will be paid for by the company and what will automatically be paid for by the employee.

With Mobile Expense Management, the company will receive a file adapted for the company’s payroll system each month. The file contains a complete overview of what each employee should have deducted from their salary in accordance with the agreed policy. The file has been prepared for direct import into the payroll system and ensures that the correct salary deductions are made based on a predefined distribution (policy).

Overview of employees’ policies and the amount that will be deducted from their salary. Employees will have the opportunity to notify their manager if something that has been classified as personal use is actually work-related. The manager will approve or reject this. In the event that the reimbursement request is approved, the amount will be reimbursed to the employee via their salary

Employees will be able to monitor their consumption six months back in time, as well as viewing detailed overviews of their salary deductions.

Administrators can modify the personal data associated with new and existing users. For example, the employee’s e-mail address, name or department. Administrators can also assign or modify the policy to which the employee will be affiliated. It is important that the company ensures that configurations and modifications are updated in order to maintain good data quality.